TAGDV Tamil School Guidelines - 2016 to 2017

Proposed guidelines for Tamil School

1. Eligibility criteria to become Tamil School Chief Coordinator:

Tamil school Chief Coordinator acts as an extended member of the EC and works in collaboration with TAGDV-EC.

  • 1.1. Active TAGDV member for a minimum of 2 years.
  • 1.2. Has worked as a teacher in Tamil School for a minimum of 1 year and has contributed actively in Tamil School activities that include teaching, coordinating cultural events, and has served in the Tamil School committee.
  • 1.3. Recommended and endorsed by two current Tamil School parents.

2. Selection process:

  • 2.1. Nomination by Tamil school committee members or by Tamil School teachers or by Tamil school parents or self.
  • 2.2. In case of self-nomination, written endorsement by Tamil School core committee is required.
  • 2.3. If we’ve two or more nominations then we shall have an election by casting paper ballots.
  • 2.4. If an election has to be held then we will have an election committee that will consist of 3 members (current Chief Coordinator of Tamil School, Tamil School liaison from TAGDV-EC and one active Tamil School parent)

3. Duration of Term:

  • 2 Years. To maintain equal opportunity, outgoing Chief Coordinator has to wait for 2 more years if he/she wants to reapply for this position.
  • 3.1 Submission of nomination–April 15th to April 30th
  • 3.2 Announcing the core committee members by May 15th
  • 3.3 Taking office at Tamil school award ceremony that is usually around the first weekend in June.

4. Financial matters:

Annual membership ($35/per family) is to be collected in September or at the time of enrollment from non-life members. This fee of $35 per family is valid from September of current year to December of the following year. The Tamil school will be required to submit a new members’ list along with their membership fee to the Treasurer of TAGDV, no later than Dec 31st of every year.

  • 4.1 For tax purposes, Tamil school treasurer should send a financial report twice a year to the treasurer and president of TAGDV by the last week of December and the first week of June.
  • 4.2 Any single transaction above $300, Tamil school should have written consent from Tamil school core committee.
  • 4.3 Any single transaction above $500 should be submitted to TAGDV- EC approval-at least 1 month before the transaction.
  • 4.4 Any fundraisers by Tamil school by actively soliciting TAGDV patrons or Tamil school parents should be discussed with TAGDV-EC.
  • 4.5 To keep $5000 as operational account and open a CD for remaining amount. With that interest (roughly $250) Tamil school core committee can nominate a student for outstanding achievement award.
  • 4.6 Names in the Tamil school bank account - TAGDV President, Tamil school Chief Coordinator and Tamil school Treasurer.

5. Tamil School Core committee:

Chief Coordinator, Asst. Chief Coordinator, Treasurer, 2 Cultural Program Coordinators, lead teachers and substitute teachers

6. Tamil Virtual Academy (TVU) Coordinator - Mrs.Veni Jayakumar

7. American Tamil Academy

  • 7.1. External coordinator Dr. Sivakumar. Internal coordinator Mrs. Alli Natesh will help to execute and track the process of accreditation.
  • 7.2. E-learning and time tracking need to be streamlined.

8. School Achievement Awards